Subject line: Interview results

Hey {{firstName}},

Hope all is good.

I’m afraid I don’t bring good news regarding your application. It was a really tough call to make,  but we’ve decided to select the candidate whom we believe matches what we’re looking for most.

Nevertheless, I sincerely appreciate you applying to work at {{companyName}}. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we’ve made such a decision.

{{Feedback}}

Finally, there’s one thing I wanted to ask you. We’d like to keep your application and contact details should another opportunity arise in the future. Because it might. Does this sound okay to you?

In case we don’t stumble upon each other, we wish you all the best in your future endeavours.

Take care,

{{signature}